Office guide
How to Use Timesheet Calculator and Exporter
A timesheet calculates worked time from clock-in, clock-out, unpaid breaks, and user-defined overtime rules. Every row should correspond to source records and use the same time and rounding convention.
Open the Timesheet Calculator and ExporterWhat to prepare
A few reliable inputs make the first result easier to review.
- The employee, week start, and approved weekly overtime threshold
- Daily clock-in, clock-out, and unpaid break minutes
- Rules for overnight shifts, rounding, leave, and corrections
How to Use Timesheet Calculator and Exporter
- Enter the employee, week start, and overtime threshold
- Add each work date with clock-in, clock-out, and unpaid break
- Calculate the timesheet and inspect daily hours plus regular and overtime totals
- Correct source discrepancies, then export the approved record
Worked example
A 09:00 to 17:30 day with a 30-minute unpaid break equals 8 worked hours. Five such days total 40 hours before any weekly overtime rule is applied.
Review the result
Compare entries with scheduling or clock records and confirm whether overtime is daily, weekly, or governed by another rule. The calculator uses the assumptions you enter.
Practical tips
- Record breaks in minutes consistently
- Review overnight shifts separately
- Keep the exported version submitted for approval
Common mistakes to avoid
- Subtracting a paid break
- Applying a weekly threshold to each day
- Rounding start and end times inconsistently
Build it in your browser
The free Timesheet Calculator and Exporter processes entries locally in your browser. Review the generated draft against source information and any policy that applies before sharing it.